How Online File Sharing and Enterprise Content Management (ECM) Work Together to Keep Everything Organized and Secure…
Enterprise Content Management (ECM) systems with Cloud Content Management enables the content to flow effortlessly between your teams, partners, and customers, giving you a powerful way to run your business without compromising on security, governance, and compliance. Thanks to online cloud storage, file sharing is as easy as clicking a “share” button. The good news is that ECM and file-sharing applications like Dropbox, Google, etc. can be complementary assets. You do need to know how to make them work together since content is at the core of digital transformation.
What is Online File Sharing?
File sharing is the public or private sharing of files or folders on a computer connected to a network. Files can easily be shared outside a network via removable media, but the term file sharing almost always refers to sharing files on a network. File sharing allows several people to use the same file data. Accounts Payable, Credit, and Accounts Receivable departments simply need more than a storage system. As your company grows, Human Resources will need to automate employee processes. If your business requires regular compliance with rules followed and access provided in a timely manner this process is especially helpful. Automatically routing content throughout the organization takes documents from your file-sharing application and delivers them to the right person for approvals, accounts payable and receivable, and legal reviews.
ECM Allows For The Effective Management Of Data
An Enterprise Content Management (ECM) system enables organizations to securely manage content and information throughout its lifecycle. It enables unstructured information — such as Word documents, PDFs, emails, and scanned images — to be securely stored and made accessible to authorized users. Many businesses today have remote workers, employees in various departments, third-party vendors, employees working in other countries, and more. It is challenging to maintain compliance when data is stored in many different file storage systems. ECM will put the pieces together and all the information will be structured in a way that it can be stored or accessed whenever needed on a laptop at home or at work, on a smartphone, and on tablet computers. You can automatically identify records for regulatory and compliance needs and route them to where they are needed.
Benefits Of Using A Cloud ECM Application
Benefits of using a Cloud ECM Application include managing and regulating the fast increase of information while avoiding isolated silos and ensuring efficient, seamless information access for sharing and collaborating within the company as well as the external ecosystem of vendors, partners, and customers.
Implementing this system should enable you to do the following:
- Secure file sharing.
- Roll back features.
- Automate record retention.
- Support workflow for your users.
- Provide audit trails necessary to maintain compliance in your industry.
- Avoid information chaos.
There is more information available to us today than ever before, but with an ECM system to capture, preserve, archive, and make this content actionable, companies are saving money as well as finding new revenue sources. Cognitive and cloud-based Enterprise Content Management, or ECM, can help you protect your content while gaining a competitive advantage from it, improving business performance and ROI.
Enterprise Content Management (ECM) systems with Cloud Content Management enables the content to flow effortlessly between your teams, partners, and customers, giving you a powerful way to run your business without compromising on security, governance, and compliance.
Information Consultants Can Create an ECM Plan for Your Company
Information Consultants ECM solutions provide the following benefits…
- Decreasing overhead costs of paper storage, office space and additional hiring.
- Streamlining operations by automating repetitive, manual processes.
- Managing all organizational content throughout its life cycle.
- Facilitating compliance with robust security and auditing features.
- Integrating seamlessly with the applications employees use everyday.
Contact us (305-434-7916) For A Consultation -or- Schedule a Demo Now!
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About Information Consultants
Information Consultants uses Enterprise Content Management (ECM) software by Laserfiche to help businesses create, organize, manage, and access all documents and forms through secure, easy-to-use programs. At Information Consultants, we work closely with each of our clients to consult, train, and operate Laserfiche in order to boost efficiency and profitability within the company! We are a leader in global technology services and solutions consulting based in South Florida with offices in Pembroke Pines and Downtown Miami.
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